Please read these Conditions carefully in order to avoid any misunderstandings, regarding the terms on which the booking of BRE’s events are accepted.


  1. Confirmation
    • All bookings are provisional until the relevant booking form is completed
  2. Payment
    • Invoices – All amounts agreed in the contract will be invoiced prior to the event. The Client shall pay all invoices within 30 days from the date of the invoice.

Any queries should not delay immediate payment of the balance. Queries should be referred to BRE within 7 days of the receipt of invoice.  Payment must be made in British Pounds Sterling (£), payable to ‘BRE’.


2.2.            Price Variations – In the event of circumstances beyond BRE’s control (including, but not limited to, increases in the standard rate of VAT), BRE reserves the right to vary the prices specified in the Contract to an extent that reflects such circumstances and will communicate any such variations at the earliest possible date.

  1. Cancellation by Client

3.1.            If the Client wishes to cancel a Booking, BRE must be advised in the first instance verbally, followed by written notice of cancellation.

3.2             If the Client cancels a Booking, BRE will charge a cancellation fee. This cancellation fee shall be a percentage of the total anticipated revenue as agreed in the Contract.

Cancellation Notice (Events) Fee

90 – 60 days     50%

59 – 30 days     75%

29 – 0 days       100%


3.3.            In addition to the cancellation fees due under Clauses 3.2, the Client must reimburse BRE (on an indemnity basis) for any expenditure incurred in respect of any cancelled Booking including (but not limited to) any costs, charges or penalties as a result of having to make consequential cancellation of its own arrangements with third parties in relation to the Event.

3.4.            BRE may invoice the Client for any cancellation fees payable at any time after the cancellation. The Client shall pay such invoice within 30 days from the date of the invoice.

  1. Cancellation by BRE

4.1.            BRE may cancel the Booking:

4.1.1.  if the booking might prejudice the reputation of BRE

4.1.2.  if BRE becomes aware of any deterioration in the Client’s financial situation such that BRE reasonably considers the Client may not be able to fulfil its material obligations under the Contract.

4.1.3.  Force majeure


4.2.            BRE may charge the cancellation fees provided in Clause 3 in the event of any cancellation under this clause 4.

  1. Liability of BRE


5.1.         BRE shall not be liable for any breach of the terms and conditions or delay or failure in providing services as a result of causes beyond its reasonable control including (but not limited to) fire, floods, strikes, delays in transportation, failure of services or inability to obtain any necessary information or consent from any authority.


5.2          BRE does not exclude or restrict its liability in respect of death or personal injury resulting from its negligence.


  1. Definitions


6.1.        “Booking” means a booking


6.2.         “Client” means the person or organisation responsible for Commissioning and payment of the booking.


6.3.         “Contract” means the written agreement between BRE and the Client for a specific booking or series of bookings.


6.4.         “Event” means the event or function specified in the booking


6.5.         Building Research Establishment – “BRE” means the property for which this Contract has been agreed by BRE, Watford, Herts WD25 9XX, United Kingdom and the client specified on the contract.


6.6.         “Working Day” means Monday to Friday excluding Bank holidays and other public holidays.


6.7          Force Majeure: means any circumstance not within a party’s reasonable control including,  without limitation, acts of God, flood, drought, earthquake, or other natural disaster, epidemic or pandemic, terrorist attack, civil war, civil commotion or riots, war, threat of or preparation for war, armed conflict, imposition of sanctions, embargo, or breaking off of diplomatic relations, nuclear, chemical, or biological contamination or sonic boom, any law or any action taken by a government or public authority, including imposing an export or import restriction, quota, or prohibition, or failing to grant a necessary licence or consent, collapse of buildings, fire, explosion, or accident, or interruption or failure of utility service.